ANAMOOSE FIRE PROTECTION

DISTRICT ANNUAL MEETING

The annual meeting of the

Anamoose Fire Protection District

will be held at the Anamoose Fire

Hall on Saturday, January 23, 2021

for the purpose of electing officers

and directors and to take care of any

other regular and new business that

may come before the meeting. The

volunteer department will hold it’s

annual meeting at 6:00 PM with a

meal after. District meeting to follow

at 7:00 PM. Past directors and re-

tired firemen are invited to the meal.

All district patrons are welcome to

attend the meeting.

(January 9-16, 2021)

North Dakota Department of Trust

Lands

Notice of Reversion and Owner-

ship of Railroad Right-of-Way

Notice is hereby given by the Board

of University and School Lands con-

cerning the reversion of abandoned

railroad right-of-way located in the

Lots 1,2,5,6,7 of Section 16, Town-

ship 153 North, Range 74 West;

NW1/4 of Section 16, Township 154

North, Range 73 West; NW1/4 of

Section 36, Township 154 North,

Range 74 West Pierce County. The

Canadian Pacific Railway Company,

a successor to the Minneapolis, St.

Paul & Sault St. Marie Railway

Company has abandoned the rail-

road right-of-way across this School

Trust Land and the right-of-way has

reverted to the State. The aban-

doned railroad right-of-way is not a

public roadway, is not maintained,

and it may be fenced in with adja-

cent School Trust Land. School

Trust Lands are open only to

non-vehicular public access, unless

closed with signs furnished by the

State Land Department. If you have

any questions, please call the State

Land Department at 701-328-2800.

(January 9, 2021)

NOVEMBER EXPENDITURES

Ndpers $490.91, Pierce Co.payroll

acct. $31,935.34, Pierce co.treas.

$260.68, Pierce co. payroll acct.

$64.32, Ndtc$1, 526.52, Northern

plains elec. $179.00, US Records

Midwest $363.07, Sea change

$2,386.00, Ostrem, Sheila $15.00,

Olson, Ronald $15.00, Otter tail

$79.59, Ndtc $829.99, UPS,

$14.13, Pierce co. payroll acct.

$98,143.26, Pierce co.treas.

$808.31, Nationwide $2,466.81,

Aflac $1,393.72, Colonial Life

$83.31, Ebix health $94.49, Security

benefit $1,614.15, J.P.Morgan

$2,886.24, AHDI $31,680.00, Pierce

co. payroll acct. $83,713.45, Pierce

co.treas. $732.10, Nationwide

$1,728.03, Baltimore co. OCS

$833.00, Otter tail $9,482.00,

Ndpers $25,770.00, BCBS

$76,080.20, HACTC $52,669.29,

Christenson, Michael $22.00,

Migler,David $550.18, Mack Law

$398.75, ND State Bd. of Law exam.

$380.00, D & S Motors $68.77,

Pierce co.treas. $110.80, Advanced

Business Methods $202.84, Pro I.T.

$375.00, Steins $165.00, Rugby

H.Hank $315.18, Circle Sanitation

$151.00, Elec.Systems & Software

$3,640.91, Pierce Co.Tribune

$685.72, Staples $76.97, Pierce

co.treas. $8.20, City of Rugby

$490.32, Ndtc $8,970.95, Vanguard

Appraisals $4,850.00, Clute office

$1,223.37, Dakota Business Solu-

tions $29.00, Envision $241.18,

Rugby Service $489.67, McGuires

$17,068.00, Hactc $33.95, Brad’s

Towing&Auto $920.00, HAMC

$3,882.91, Redwood toxicology lab

$7.65, Hager, Dustin $150.00,

Wieler, Tanya $2,000.00, I solved

$229.00, Ward Co. $35.92,Dakota

Business Solutions $1,995.00, Tacti-

cal Advantage $1,104.00, Goldade,

Joe G. $600.00, Rugby Golf Club

$400.00, Envision $4,649.49, RDO

$1,736.24, John Deere Financial

$146.75, H.E.Everson $141.93,

Rugby Welding $117.38, Praxair

$132.59, Home of Economy

$329.95, Newman Signs $240.98,

Zeien, Paul $62.10, Fursather, Karin

$13.49, ND Assoc. of Counties

$118.00, Ndtc $203.66, Polar

Comm. $6.00, B & J Excavating

$4,800.00, Brossart, Mike $1,100.00

Grand total $494,008.71

(January 9, 2021)

PROCEEDINGS OF PIERCE

COUNTY, NORTH DAKOTA,

BOARD OF COUNTY

COMMISSIONERS

December 1, 2020

The Pierce County Board of County

Commissioners met in regular ses-

sion on December 1, 2020.

Auditor-Treasurer, Fursather, called

the meeting to order at 8:00 A.M.,

with members Christenson, Bros-

sart, Hoffert, Berg and Migler

present.

Auditor-Treasurer, Fursather, led the

Pledge of Allegiance.

Upon call for nominations for Chair-

man, for ensuing year, Christenson

nominated Migler, for Chairman.

Following no further nominations,

moved by Hoffert and seconded by

Brossart, that nominations cease

and a unanimous ballot be cast for

Migler, for Chairman. Motion car-

ried.

Upon call for nominations for

Vice-Chairman, for ensuing year,

Brossart nominated Berg, for

Vice-Chairman. Following no further

nominations, moved by Hoffert and

seconded by Migler, that nomina-

tions cease and unanimous ballot be

cast for Berg, for Vice-Chairman.

Motion carried.

Auditor-Treasurer, Fursather, turned

the meeting over to Chairman

Migler.

Moved by Hoffert and seconded by

Christenson, to approve the consent

agenda. Motion carried.

Moved by Hoffert and seconded by

Brossart, to accept the November

minutes as mailed. Motion carried.

Moved by Berg and seconded by

Christenson, to approve those bills

previously paid and those yet unpaid

were ordered paid. Motion carried.

Board reviewed Officer fee reports

and hourly workers time sheets.

After reviewing the financial report,

moved by Christenson and second-

ed by Berg, to accept the financial

report for the month of November.

Motion carried.

Moved by Hoffert and seconded by

Brossart, to approve Treasurer’s

checks #6115-6118, in the amount

of $790.00, for the month of No-

vember. Motion carried.

Moved by Hoffert and seconded by

Berg, to approve the applications for

Beer & Liquor Licenses from Rugby

Golf Club, Rugby Eagles Aerie

#3834, and Joe Goldade (Larry’s

Bar) Selz, and that refund be made

in accordance with ordinance. Mo-

tion carried.

Moved by Hoffert and seconded by

Berg, to transfer $2,177.80, from

Victim Witness Fund to General

Fund, for expense incurred in the

General Fund for the Victim Witness

Coordinator. Motion carried.

Josh Siegler, Pierce County Sheriff,

met and gave the board a report for

the month of November, for his

department. Total calls-46; Medical

calls-5; Fire calls-1; Traffic Ac-

cidents-4; Assist Other Agencies-7;

Prisoner Transports-1; Arrests-19;

Citations-27; Papers served-24;

Warrants served-7.

Board recessed to sit on the HACTC

Board.

Mike Graner, Jail Administrator,

joined the meeting.

Moved by Christenson and second-

ed by Berg, to approve those bills

previously paid and those yet unpaid

were ordered paid, for the month of

November, for the HACTC. Motion

carried.

Moved by Berg and seconded by

Brossart, to approve the financial re-

port for the month of October, for the

HACTC. Motion carried. There was

a deficit of $104,189.10, for the

month of October.

Mike Graner, Jail Administrator,

HACTC, gave the board an update

on the inmate population for the

month of November, which was 81.

High 91; Low 75. December current-

ly has 80. Bookings 39; Releases

47. Pierce County inmate bookings

for November were 12, 11 in custo-

dy. Personnel 24/24 officers. Mis-

cellaneous- Covid-19 update. Five

staff employees have recovered

from Covid-19 and two inmates.

There was one (1) significant in-

cident reported to DOCR.

Moved by Hoffert and seconded by

Brossart, to approve and ratify an

application submitted by Mike

Graner, Jail Administrator and Pi-

erce County, ND to the USDA for a

Community Facilities Grant for up-

grading the security system at the

HACTC. Motion carried.

Mike Graner, Jail Administrator,

presented a Coronavirus Emergency

Supplemental Funding Grant

through the AG’s office, for the

HACTC, that he would like to apply

for, and requesting the chairman

and auditor to sign the grant applica-

tion. Moved by Christenson and

seconded by Hoffert, authorizing the

chairman and auditor to sign the

Coronavirus Emergency Supple-

mental Funding Grant, for the

HACTC, in the amount of $8,087.99.

Motion carried.

Board reviewed abatement applica-

tion on the following parcels, for the

tax year 2020, (2020-30-33), on the

following described property as par-

cel 03887-000-NW1/4 (29); parcel

03886-000-S1/2SE1/4, NE1/4SE1/4,

SE1/4NE1/4 (29); parcel 03885-000-

SW1/4NE1/4, NE1/4SW1/4, NW1/4

SE1/4, NW1/4NE1/4 (29); parcel

03889-00 S1/2SW1/4, NW1/4SW1/4 (29), all located in Township 154

North, Range 74 West, Pierce Coun-

ty. Moved by Hoffert and seconded

by Christenson, to approve the

abatement application for tax year

2020 (2020-30-33), as recommend-

ed by the Tax Director, in accor-

dance with Veterans Credit. Motion

carried.

Board reviewed abatement applica-

tion submitted by Kenneth & Kath-

leen Houim, for tax year 2020

(2020-34), on the following

described property as Lots 24 thru

28, Block 12, Whites 2nd Addition,

located in the City of Rugby, to lower

the true and full value from 130,509

to 125,330, due to an assessment

error. Moved by Brossart and

seconded by Berg, to approve the

abatement application. Motion car-

ried.

Board reviewed abatement applica-

tion submitted by Jason Martin, for

tax year 2020 (2020-16), on the fol-

lowing described property as

NW1/4NE1/4, Lot 1 (23) Township

152 North, Range 74 West, to lower

the true and full value from 125,479

to 24, 987, as recommended by the

Tax Director, as it qualifies as a farm

exemption. Moved by Hoffert and

seconded by Christenson, to ap-

prove the abatement application.

Motion carried.

Board reviewed abatement applica-

tion submitted by Derik Marquart, for

tax year 2020 (2020-17-19), on the

following described property as

SW1/4NE1/4, Lots 2, 3, 4 (5), to

lower the true and full value from

43,041 to 27,926; SE1/4NE1/4, Lot

1, N1/2SE1/4 (5), to lower the true

and full value from 51,731, to

29,000; and all that part lying North

of GN R/W, S1/2NW1/4, N1/2SW1/4

(5), to lower the true and full value

from 34,566 to 28,067, all located in

township 151 North, Range 74

West, as recommended by the Tax

Director, as inundated acres.

Moved by Brossart and seconded by

Berg, to approve the abatement ap-

plication. Motion carried.

Moved by Berg and seconded by

Hoffert, to re-appoint Mike Christen-

son, as a member of the Lake Re-

gion District Health Board. Motion

carried.

Board reviewed request for funding,

for the Balta Wildlife Club, to add ad-

ditional 50 amp plug ins.

Moved by Christenson and second-

ed by Hoffert, to re-appoint Joe Bohl

and Bill Deck, as members of the Pi-

erce County Water Resource Board.

Motion carried.

Moved by Berg and seconded by

Hoffert, to transfer $250,000 from

the General Fund to SIRN 20/20.

Motion carried.

Jessica Tagestad and Joe Schulz,

Wold Engineering, met with the

board on the road projects that have

been completed. Jessica Tagestad

stated that all documentation has

been sent to the State and once it is

reviewed, the county will be billed for

their 20%. Jessica introduced Jesse

Brandvold, who also works for Wold

Engineering.

Road Projects that the board would

like to add to the County Federal Aid

Program for 2021-2025, once docu-

mentation is received from NDDOT,

the chairman will need to sign and

return back to NDDOT.

Auditor – Treasurer, Fursather,

presented correspondence received

from National Association of Coun-

ties (NACo) Leadership Program,

that is being offered to all counties.

This leadership course is for four (4)

weeks and it is completed on online.

Ashley Berg has volunteered to take

this leadership course. The first par-

ticipant can enroll at no cost. The

cost for other participants is

$1,695.00.

Galen J. Mack, States Attorney,

joined the meeting. Chairman Migler

asked if he could draw up a resolu-

tion for the 9-1-1 increased fee, that

needs to go to all the phone ven-

dors. Galen was also asked where

he is on the mobile home issues.

There being no further business to

transact, moved by Berg and

seconded by Hoffert, to adjourn the

meeting at 11:00 A.M.

Karin Fursather, Auditor-Treasurer

David Migler, Chairman

Pierce County, North Dakota

Board of County Commissioners

(January 9, 2021)

PROCEEDINGS OF PIERCE

COUNTY, NORTH DAKOTA,

BOARD OF COUNTY

COMMISSIONERS

December 15, 2020

The Pierce County Board of County

Commissioners met in special ses-

sion on December 15, 2020. Chair-

man Migler called the meeting to

order at 9:00 A.M., with members

Christenson, Brossart, Hoffert and

Berg present.

Chairman Migler led the Pledge of

Allegiance.

Moved by Brossart and seconded by

Berg, to approve those bills previ-

ously paid and those yet unpaid

were ordered paid. Motion carried.

Moved by Brossart and seconded by

Hoffert, to approve those bills previ-

ously paid and those yet unpaid for

the HACTC, were ordered paid for

the month of December. Motion car-

ried.

Board reviewed abatement applica-

tion submitted by Elaine Kraft, for

tax year 2020 (2020-35), on the fol-

lowing described property as

NW1/4SE1/4, SE1/4NW1/4, SW1/4

NE1/4, NE1/4SW1/4 (18) to lower

the true and full value from 18,067 to

2,874 for tax year 2020, as recom-

mended by the Tax Director, as

inundated acres; (2020-36), Lot 4

(18), to lower the true and full value

from 11,530 to 11,178, for tax year

2020, as recommended by the Tax

Director, as inundated acres;

(2020-37), Lot 1 (19) 1/2 interest, to

lower the true and full value from

12,423 to 11,394, for tax year 2020,

as recommended by the Tax Direc-

tor, as inundated acres; (2020-38),

Lot 2, E1/2NW1/4, NW1/4NE1/4

(19), to lower the true and full value

from 38,560 to 32,332, as recom-

mended by the Tax Director, as

inundated acres. Moved by

Christenson and seconded by Berg,

to approve abatements

(2020-35-2020-38), all located in

Township 157 North, Range 74

West, as recommended by the Tax

Director, as inundated acres. Motion

carried.

Board reviewed correspondence

from NDDOT, on the county federal

aid program for 2021. Moved by

Hoffert and seconded by Berg, au-

thorizing the chairman to sign the

county federal aid program with

NDDOT. Motion carried.

After reviewing correspondence

from Badlands Environmental Con-

sultants, Inc, moved by Berg and

seconded by Brossart, to hire Bad-

lands Environmental Consultants,

Inc., for asbestos & lead based paint

assessment, on a vacant residential

building. Motion carried.

Moved by Hoffert and seconded by

Brossart, authorizing the chairman

and auditor to sign a resolution au-

thorizing the existing Emergency

communications (9-1-1) fee, from

the current $1.00 per month, to a

maximum, (not to exceed) collection

of $1.50 per month, per communica-

tion connection; and whereas the fi-

nal vote total was 1046-Yes; 1014-

No on the November 3, 2020, Gen-

eral Election. Motion carried.

Resolution is on file in the

auditor-treasurer’s office.

Board discussed having a meeting

with the organized townships again.

The meeting is scheduled for Janu-

ary 20, 2021, at the Memorial Hall,

at 1:00 P.M.

There being no further business,

moved by Berg to adjourn the meet-

ing at 10:15 A.M. Seconded by Hof-

fert.

Karin Fursather, Auditor-Treasurer

Pierce County, North Dakota

David Migler, Chairman

Board of County Commissioners

(January 9, 2021)

___________________

REGULAR RUGBY CITY COUN-

CIL MEETING MINUTES

MONDAY, DECMEBER 7, 2020

7:30PM

COUNCIL CHAMBERS AND BY

GOTOMEETING

Council Members present: Albrecht,

Kraft, Bednarz, Berg, LaRocque,

and Trottier. Council Members

present by GOTOMEETING: Lunde,

Longie and Attorney Hartl. Also

present were Mayor Steinke and

City Auditor Stewart.

Steinke called the meeting to order

at 7:30 pm.

Council members recited the Pledge

of Allegiance.

Roll call was taken by Steinke.

There was a motion by Kraft to ap-

prove the agenda as presented.

Second by Albrecht, motion carried.

The council considered the No-

vember 2, 2020 meeting minutes.

There was a motion by Albrecht to

approve the minutes of the No-

vember 2, 2020, regular council

meeting. Second by Longie, all vot-

ing yes, motion carried.

Bills Paid Since Last Meeting of

11/2/2020 $145,350.67 11/12/2020

Wire Transfer – to Sioux Falls Truck

and Trailer $10,015.00 20974 Ab-

solute Exhibits $377.50 20973 B &

M Laundry $158.06 20975 Butler

Machinery $4.18 20976 Chamber of

Commerce $550.00 20977 Conven-

tion & Visitors Bureau $190.27

20978 Convention & Visitors Bureau

$3,161.34 20979 Dale Klein $278.19

20980 David Bednarz $77.05 20981

Envision $673.34 20982 First District

Health Unit $75.00 20983 H. E. Ev-

erson Co $181.86 20984 Hawkins

Inc. $895.48 20985 HESEB Unlimit-

ed $37.50 20986 Home of Econo-

my $171.92 20987 John Deere

Financial $310.32 E-CK JP Morgan

Chase Bank $1,129.88 20988 Le-

evers $41.01 20989 Medico $129.25

20990 NAPA $467.17 20991 ND

Chiefs of Police Association $300.00

20992 ND Department of Health

$18.54 20993 ND League of Cities

$560.00 20994 NDTC $778.74

20995 Northern Plains Electric Coop

$3,387.05 20996 Otter Tail Power

Company $8,926.96 20997 Pierce

County Tribune $1,489.08 20998

Rugby Broadcasters $81.00 20999

Rugby Job Authority $21,767.45

21000 Schock’s Safe & Lock

$204.00 21001 Share Corporation

$122.61 21002 Staples Credit Plan

$119.29 21003 Troy Munyer

$100.00 21004 Valli Information

Systems $649.25 21005 Verizon

Wireless $80.02 E-CK Wex Bank

$242.99 ACH 11/25/2020 Automatic

Withdrawal – ND Public Finance Au-

thority / 2015 Water Revenue Bond

Payment $5,491.67 ACH Payroll

Checks $45,170.60 Social Security

$7,332.02 Medicare Taxes

$1,714.76 Payroll Taxes $5,304.45

21006 AFLAC $971.77 ACH

NDPERS $410.00 ACH NDPERS

$7,627.78 ACH Sanford Health /

NDPERS $13,576.32 Grand Total

All Bills Submitted for 12/7/2020:

$134,709.60 21007 Acme Tools

$859.98 21008 Advanced Engineer-

ing $14,753.50 21009 Alert Maga-

zine $205.00 21010 Andrew Hallof

$100.00 21011 Aqua-Pure, Inc.

$850.16 21012 B & J Excavating

$7,578.00 21013 B & M Laundry

$40.50 21014 Bill Bustin Properties

$250.12 21015 Black Mountain

Software $13,535.00 21016 Brad

Radomski $700.00 21017 Brad’s

Auto Service & Towing $256.00

21018 Candy Munyer $100.00

21019 Circle Sanitation $29,385.00

21020 Colonial Research Chem

Corp $1,410.14 21021 Core & Main

LP $5,506.85 21022 Durward Hol-

man $20.98 21023 Ethanol Pro-

ducts $1,906.13 21024 Flow Con-

trol Automation Inc. $22,939.00

21025 Hawkins Inc. $3,337.58

21026 Home of Economy $20.78

21027 J. P. Cooke Company $83.55

21028 Jeff Berdahl $295.61 21029

John Deere Financial $939.98

21030 Johnson’s Plumbing Inc.

$1,018.84 21031 MARC $1,354.76

21032 MBF Drain Tile Systems LLC

$10,000.00 21033 MEDICO $129.25

21034 NAPA $336.74 21035 ND

DOT $3,997.04 21036 ND One Call

Concepts $10.80 21037 NDTC

$771.48 21038 Northern Plains

Electric Coop $3,024.21 21039

Northern States Supply Inc. $34.08

21040 Otter Tail Power Co $214.47

21041 Petty Cash $31.38 21042 Pi-

erce County Auditor $3,412.50

21043 POST Board $90.00 21044

Productivity Plus $37.00 21045 Re-

becca Jordan $170.00 21046 Robert

Spallinger $754.39 21047 Rugby

Broadcasters Inc. $24.00 21048

Rugby Farmers Union Elevator

$26.00 21049 Rugby Greenhouse

$44.50 21050 Rugby Hardware

Hank $1,008.25 21051 Rugby

Lumber $249.00 21052 Rugby Ser-

vice Center $603.07 21053 Rugby

Veterinary Service $129.40 21054

Rugby Welding & Machine $148.36

21055 Schaan Oil $129.90 21056

Staples $364.86 21057 Travis or

Brenda Halvorson $252.12 21058

Verizon Wireless $429.34 21059

Water Smith, Inc. $840.00

The bills were reviewed by the coun-

cil. Bills were individually reviewed

by Berg and LaRocque. There was

a motion by Berg to approve pay-

ment of the bills as presented.

Second by LaRocque, roll call vote,

Albrecht-yes, Lunde-yes, Kraft-yes,

Bednarz-yes, Berg-yes, LaRocque-

yes, Longie,-yes, and Trottier-yes,

motion carried.

The council considered the pur-

chase of two used dump trucks for

the Street Department in the amount

of $131,000. The funds for this are

set aside and in the budget. There

was a motion by Albrecht to accept

the two truck purchases for a total

amount of $131,000 from Sioux

Falls Truck and Trailer, Inc. Second

by Bednarz, roll call vote,

Albrecht-yes, Lunde-yes, Kraft-yes,

Bednarz-yes, Berg-yes, LaRocque-

yes, Longie-yes, and Trottier-yes,

motion carried.

The financials and budget amend-

ments were reviewed by the council.

Stewart presented the cash report,

expenditure report and revenue re-

port to the Council. There was a

motion by Albrecht to accept the

financials and budget amendments

as presented. Second by Lunde, roll

call vote, Albrecht-yes, Lunde-yes,

Kraft-yes, Bednarz-yes, Berg-yes,

LaRocque-yes, Longie-yes, and

Trottier-yes, motion carried.

Jim Olson, AE2S, explained that the

USDA contract has been sent to the

State Engineer. Olson will have

more on that next month. The city is

still waiting on a response to the

SEARCH grant that the city has

been applied for. He explained that

the 2 1/2 Ave plan is being drafted

and is 30% complete. He has spo-

ken to Wyatt Hanson, Devils Lake

DOT, regarding the permits to cross

Hwy 3 by McGuires. He gave an

update on the USDA application.

He also commented on the ND

Clean Water SRF application. This

is for sewer and storm sewer pro-

jects. He will be submitting that ap-

plication this week.

Olson addressed dividing the city

into four quadrants for utility line re-

placement of sewer, water and

storm water lines. He presented a

map of these quadrants to the coun-

cil. Olson suggested that the begin-

ning phase of this, to determine

which quadrant is in the worst condi-

tion, would be to televise the lines.

He would prefer to begin with qua-

drant one on the map. He believes

this is some of the oldest infrastruc-

ture in the city. There was a motion

by Bednarz to allow Jim Olson,

AE2S, to obtain estimates from

televising companies, for zone one

on the utility line map. Second by

Berg, roll call vote, Albrecht-yes,

Lunde-yes, Kraft-yes, Bednarz-yes,

Berg-yes, LaRocque-yes, Longie-

yes, and Trottier-yes, motion carried.

Olson briefly discussed that he and

Greg Boucher, Water Plant Supervi-

sor, are still looking for a few of the

valves along the raw water line.

Olson distributed a document for ac-

ceptability of work for contractors.

He will bring this to the committee to

discuss further. This would apply to

areas that are developed by private

individuals not the city.

Olson touched on the Prairie Dog

Funds that are anticipated to be re-

ceived by mid-January 2021. Rugby

would potentially receive $500,000,

for infrastructure.

Olson reviewed standard operating

procedures when executing an ac-

ceptability of work document.

Bednarz explained to the council

that the Public Works Committee

had discussed designating a City

Engineer. Bednarz gave a brief his-

tory of the work that Jim Olson has

done and the questions he has

answered for not only Bednarz but

other city officials. There was a mo-

tion by Bednarz that the city desig-

nates AE2S as the City Engineer.

Kraft questioned if at some point the

city becomes unhappy with their

selected engineering firm, what obli-

gations the city has to retain them.

Olson explained that if what the city

is doing is out of their scope of work

or the firm’s expertise they would

step back and allow the city to go

with another engineering firm, if that

was the councils wish. Olson ex-

plained that as the city engineer,

AE2S would speak on the cities

behalf in necessary situations and

with the council’s approval. Having

an appointed engineering firm will

give city officials a go to point for

questions and answers about in-

frastructure, operations, etc. AE2S

will offer solutions and service to the

City of Rugby. Seconded by

LaRocque. Kraft questioned, should

AE2S be appointed the engineer of

record for the city would there be

any contract that the city would be

tied to. Olson explained that other

than an Oath of Office, there is no

other contract binding the city. He

also explained that it makes AE2S

proud, to tell their clients, that they

are the engineer of record for the

City of Rugby. Kraft questioned how

the discussion of appointing AE2S

as the city engineer came up. Bed-

narz explained that he and

LaRocque had issues with the drain

tile project and Olson had been

there through it all to help them.

Bednarz also explained how much

help Olson had been prior to that si-

tuation. Kraft questioned if the city

puts out a project request for propo-

sal and wishes to reach out to other

firms, how would that impact the ap-

pointed city engineer. Olson ex-

plained that the city council has

every right to do that, however he

and his firm would question where

they made a mistake that the city

would be looking for a different firm

to complete a project. However, it is

the council’s decision to move for-

ward with a different engineering

firm.

Berg questioned if Interstate En-

gineering, in the past, had been the

engineer of record for the city.

Steinke explained that they had not;

the city had just been using them for

projects.

Steinke called for a vote, all voting

yes, motion carried.

Steinke swore in Jim Olson, AE2S,

as the City Engineer. Olson thanked

the Council.

The council considered the Con-

vention and Visitors Bureau No-

vember 5, 2020 and December 3,

2020 minutes and financials. There

was a motion by Albrecht to approve

the Convention and Visitors Bureau

November 5, 2020 and December 3,

2020 minutes and financials.

Second by Kraft, all voting yes, mo-

tion carried.

Recreation Committee- Kraft ques-

tioned the ball diamonds fence and if

there was a gate on the fence? He

also questioned if there was poles

that had been bent or just 50′ of

fence that needs to be repaired.

Austin Harles, MBF Drain Tile,

whom attend the meeting by phone,

confirmed that there were a couple

of poles. Bednarz explained he had

taken photographs and sent them to

Dakota Fence to get an estimate for

this evening in the amount of

$4,500. Trottier questioned what

part of the fence the contractor is

taking responsibility for? Harles ex-

plained that the first damage that oc-

curred was at the fence near Dia-

mond 2. The trencher pulled the

fence and bent the pole. He con-

tacted Mr. Bednarz after this oc-

curred. Harles then explained that

on the northwest side of Diamond 1

they bumped into the fence when

back dragging. Kraft questioned if

Harles had attempted to repair any

of the fences? Harles ack-

nowledged he had not. He then in-

dicated he could repair the fence.

Harles explained that he was at-

tempting to stay within the estimated

amount for the work he was com-

pleting and wished to trade the over-

ages of the extra drain tile with the

use of the city Bobcat. Harles ex-

plained that the tile overages were

3,841 feet for the laterals and he in-

stalled the drain tile at a cost of

$2.86-$2.88 per foot. Harles wanted

to trade the use of the Bobcat

straight up for the additional tile.

Steinke questioned what amount of

the project Harles believes he has

completed. He explained that 100%

of the tile is installed. Diamond 2

has three hours of work left. The

northwest field he added 50 yards of

top soil. Diamond 3 and the practice

field need to be dragged. He ex-

plained the two north fields will be

ready for seed tomorrow. He antici-

pated Diamond 3 would be ready for

seed on Wednesday. He would re-

turn in the spring to add additional

seed and mulch. He explained that

the city would be responsible to fol-

low a strict watering schedule in the

spring which he will describe in an

email yet to come.

Bednarz clarified that Harles will no

longer be able to use the city Bob-

cat. He wanted to remind Harles

that he will need to bring his own

equipment when he returns to work

at the diamonds. Harles ack-

nowledged that he no longer needs

the city Bobcat.

Steinke shed light that this project

was done off an estimate, with no

expectations or specifications from

both parties and now Harles is ex-

pecting the city to adhere to a strict

watering schedule? She explained

that the city does not have a

sprinkler system at the recreation

grounds. Harles eluded that Berg

and Troy Munyer, Street and Sewer

Supervisor, had indicated they had a

water truck they could use to water

the grounds. Harles also pointed out

that there was a fire hydrant on the

grounds and that could be utilized

for watering. Steinke questioned

how the city would stick to a “strict

watering schedule” from that.

Harles explained that the seed

would need to maintain a dampness

to grow. Harles recommended wa-

tering the seed twice a day for 30

minutes to maintain the dampness.

He will complete dormant seeding

this winter so that in the spring he

will know what spots haven’t began

to grow and can reseed. He ex-

plained that Berg had told him they

would be bringing in lime which

would help level things off.

LaRocque questioned how much

settling Harles expected. Harles in-

dicated that he does not expect a lot

of settling; sporadic at most.

LaRocque stated that in the spring

there should not be much settling,

but come August there would be set-

tling. Harles disagreed with this.

Bednarz questioned Harles as to the

start of the project in September.

Harles explained that he had given

the estimate September 5 and it was

a couple weeks before the city ac-

cepted his estimate. He had to ord-

er the tile and line up the equipment

which took a couple of weeks. His

trencher wasn’t rented till October 5

and the materials were not delivered

timely. Berg added that the city ac-

cepted the estimate on September

16, 2020.

Bednarz expressed his concern that

the sod was cut and then left to die.

Harles claims that the sod would

have come back if there had not

been a blizzard the first week they

began trenching. Steinke asked for

clarification on the date of the bliz-

zard? He said it was the first couple

of weeks in October. Harles ex-

plained he is willing to do the extra

landscaping and seeding to get the

fields in shape at no extra cost to the

city. LaRocque asked if that was

when we received the 1 1/2 of

snow? Steinke commented that the

most snow that Rugby had received

is 1 1/2 and no blizzard.

Lunde questioned Berg as to his

overall satisfaction of this project?

Berg explained that the tile is in the

ground and Harles is working on the

landscaping. Lunde questioned if

the project was now up to his expec-

tations? Berg believes that Harles

will get the job done. Steinke asked

Berg if he was satisfied paying

Harles $10,000 now that the com-

mittee had previously recommend-

ed. Berg indicated he was unsure

why the $10,000 hasn’t already

been paid out to Harles.

Albrecht questioned Harles when he

stated he is “eating the cost of res-

toration because he couldn’t do it

like he said he would” but the email

to the city he stated “in exchange for

the restoration services if we would

lend him the use of the Bobcat and a

truckÃ-“. Harles explained that this

was prior to the overages of the

drain tile with sock instead of the

un-socked tile, as well as the cities

decision to put rock in the ground.

Lunde questioned if the damages to

the fence and the Bobcat were all in

Harles consideration. Lunde asked

if the damage to the fence had been

done by Harles or his company.

Harles explained that two sections of

the fence he had damaged. Steinke

questioned Jamie Wald, Recreation

Manager, as to what damages were

caused by Harles. Wald indicated

there were four new spots of dam-

age.

Steinke reminded the council that

they still must deal with the request

of the committee to pay Harles

$10,000. Thus far $2,500 has been

paid to Harles and $7,300 to Goltz

Farms. Kraft feels that Harles

deserves the opportunity to repair

the fence. Trottier questioned who

will determine if things are satisfac-

tory or the quality of work that Harles

is preforming. Harles indicated they

are on the last 5% of the job.

Steinke wants to ensure that in the

spring the fields are not wavy.

Berg asked if AE2S could look at the

field and determine if the project is

satisfactory. Olson could do that,

however he did not see the tile being

installed to know how the work was

completed. Olson would like to

meet with Harles and Bednarz to

walk the grounds and see what has

been done. Olson pointed out that

he did see tile in the trenches that

was up and down and not level. Ol-

son did speak to Harles weeks back

and had told him that he should

have started with 1,500 lineal feet

and had the council approve that be-

fore he tore up all of the sod on the

diamonds. Olson believes that

Harles could have approached a lot

of this project better and there is no

way to know how the tile will function

in the spring. Olson explained that

the estimate from MBF Drain Tile

was open-ended. This left Harles the

latitude and the city to do what they

want or add what they wish, be-

cause there is no contract. Olson re-

quested a receipt for the additional

3,841 feet of tile be emailed to the

City Auditor. Harles indicated he

would do that.

Kraft questioned if the council is still

considering paying Harles $10,000

and that he does have additional

money owed as well. He suggested

that they pay him $10,000 now and

address the balance in January and

retain a portion. There was a motion

by Kraft to pay MBF Drain Tile

$10,000 now and review the remain-

ing balance in January. Trottier

agreed Harles needs to be paid

something. He also believes the city

has a responsibility to ensure that

this does not occur again. He

demanded a check and balances

system moving forward with specific

agreements and details for projects.

Trottier believes that moving for-

ward, with the help of Olson, the city

must develop policy to do better in

the future. He feels that project up-

dates and coordination meetings are

essential. He also questioned what

the city policy is on use of city equip-

ment. He questioned who is respon-

sible for the surprises in the spring,

the city? Second by Trottier, roll call

vote, all voting yes, motion carried.

Finance Committee: The committee

reviewed the 2021 Rugby Broadcas-

ters Advertising Schedule. There

was a motion by Trottier to approve

the 2021 Rugby Broadcasters Ad-

vertising schedule. Second by

Lunde, roll call vote, all voting yes,

motion carried.

Kraft explained he had spoken to

Jamie Wald, Recreation Manager,

and questioned if the Recreation

Committee had discussed paying

her something other than hourly.

Bednarz explained they had and

they had decided to pay her salary

for 2021, which Finance will discuss

in January. Wald told the committee

last spring that she wished to be

salary due to the difficulty to track

the minutes she is working. At that

time the committee had decided to

pay her hourly.

Wald expressed the amount of time

she has put forth for the Babe Ruth

Tournament this year as well as for

the program. She does not want to

beg for a salary but believes she

should be compensated. Kraft ex-

plained the importance of having

someone like Wald who puts in the

time and goes above and beyond to

do the job. Trottier questioned what

position Jamie Wald has with the

city and her duties. Wald explained

her duties to the council.

Bednarz suggested that $1,000 per

month be paid to Wald for 5 months

of work. Trottier would like clarifica-

tion, from an auditor standpoint, to

ensure that paying Wald a salary is

run by the City Attorney and auditing

firm. Chief Rose questioned what

other positions in the city are salary.

The JDA Executive Director is the

only salaried employee. Wald is wil-

ling to sit down with the Recreation

Committee and arrive at a fair

salary. Wald is willing to volunteer

some of her time.

Albrecht expressed the difficulty she

believes it would be to record hours

for Wald. She feels that the commit-

tee should sit down with Wald and

arrive at a wage. It was determined

that Wald will sit down with the Re-

creation Committee next week to ar-

rive at a wage.

Public Works: Chairman Bednarz

explained they are busy cleaning up

leaves and are looking to install an

overhead door on the north end of

the city shop.

Public Safety Committee: Trottier

explained he spoke to Dr. McNeff

about the parking situation around

the school during drop off. McNeff

did not feel there was any problem

with the situation.

Munyer informed the council that

they will be removing the street light

in front of White Drug tomorrow as it

was hit and is damaged.

Building: Chairman Berg explained

that the Armory is currently being

used by the school for practices.

Berg questioned if the Armory could

be open in the mornings for a time to

allow older citizens to walk.

LaRocque explained he had re-

ceived a call from an elderly person

who utilizes the Armory in the winter

to walk. He has reviewed the

schools contract for the Armory and

does not see an exclusive use for

the school. He recommended the

Armory be open from 7am to 11am

daily. There was a motion by

LaRocque to allow the Armory to be

opened for walking, daily from

7:00am-11:00am. Second by Kraft,

majority voting yes, motion carried.

The easements from Brosz En-

gineering were discussed by the

committee. This is for easements

for the Hwy 3 Project to be com-

pleted in 2021. Steinke explained

that the comparable sales are in

line. Zach Gaaskjolen and Ann Tay-

lor, both from Brosz Engineering, at-

tended the meeting by GOTOMEET-

ING. He explained all but one of the

easements were temporary and

would go away after construction.

The permanent easement is on the

west side of Hwy 3, across from

McGuires, and Gaaskjolen stated

that McGuires could still be allowed

to park cars there once the project is

complete. Per the motion made at a

previous council meeting, Steinke

will sign those documents and have

them returned to Brosz Engineering.

The council reviewed correspon-

dence and a bid from Mark Ostrem

regarding a re-bid of the agricultural

parcel from last month that resulted

in a tie bid. Both bidders were given

the opportunity to re-bid the proper-

ty. Mr. Ostrem was the only bid re-

ceived. In his correspondence he

addresses that the 10.3 acre parcel

cannot be accessed without cross-

ing his property to the north. He

suggested that in the future the bid

be for both the 10.3 acre parcel and

the 4.9 acre parcel. He also resub-

mitted a bid for the 10.3 acres at $41

per acre. Attorney Hartl explained

that while this parcel has been bid

out separately this time, he would

advise the council in the future to

combine the parcels for the purpose

of bidding them out. There was a

motion by Albrecht to accept Mark

Ostrem’s bid on parcel 2694020 of

10.3 acres of $41 per acre. Second

by Kraft, roll call vote, all voting yes,

motion carried.

Steinke opened the one bid for the

land rental of parcels 1931002-64

acres, 1956001- 73 acres, and

1995001- 20 acres. The bid was re-

ceived from Joe Bohl in the amounts

per parcel 1931002- 64 acres,

$1530, 1956001-73 acres, $1750

and 1995001-20 acres, $210. There

was a motion by Berg to accept the

bids from Joe Bohl for the three par-

cels. Second by Trottier, roll call

vote, all voting yes, motion carried.

Mayor Steinke opened the fuel bids

received.

1. Harper Oil submitted a bid for

gas, diesel, and fuel oil for $.10

discount per gallon on all products

from 1/1/21-12/31/21.

2. Hi-Way MVP- ARCO Store sub-

mitted a bid for $.12 off per gallon for

gas and diesel for city vehicles for

2021, contingent on using Super

Pumper MVP Wex Card.

3. Envision submitted a bid for gas

and diesel from the pumps at $.03

discount from pump price; diesel

and gas delivered from the bulk

truck at $.10 discount from daily

price and propane at $.15 discount

from daily price.

There was a motion by Kraft to ac-

cept all bids received. Second by

Berg, roll call vote, all voting yes,

motion carried.

The council considered Resolution

2020-5 Pierce County Emergency

Operation Plan. This had been

tabled at the November meeting.

There was a motion by Albrecht to

accept Resolution 2020-5 Pierce

County Emergency Operation Plan.

Second by Bednarz, all voting yes,

motion carried.

The council considered the 2021 ap-

plications for Alcoholic Beverage

Licenses. Attorney Hartl reviewed

all of the applications and did not

have any discrepancies. There was

a motion by Albrecht to accept the

2021 applications for Alcoholic Bev-

erage Licenses. Second by Kraft, all

voting yes, motion carried.

The council considered the 2021 city

calendar. There was a motion by

Kraft to approve the 2021 city calen-

dar as presented. Second by Al-

brecht, all voting yes, motion carried.

The council considered two abate-

ment applications. The first one was

for Kenneth and Kathleen Houim for

Whites 2nd Addition, Lots

24-25-26-27-28 Blk 12, for a correc-

tion on the assessment. The second

was for Travis and Brenda Halvor-

son for Lot 10 Blk 2 Southview

Estates for a clerical error. There

was a motion by Albrecht to approve

both applications for abatement.

Second by Berg, all voting yes, mo-

tion carried.

Steinke reviewed the special meet-

ings and reminders.

Kraft questioned if the sewer line

repair that will occur with the 2 ¢

Ave project will happen before the

DOT completes a mill and overlay of

Hwy 3. Olson explained that they do

not plan to open cut that repair, so it

should not bother the roadway.

City offices will be closed December

25, 2020 for the Holiday. City Hall

will be closed December 24, 2020

as the employees are taking vaca-

tion that day.

Olson extended an invitation for the

council and employees to have a

lunch catered to City Hall on Thurs-

day, December 10.

There being no further business to

transact or come before the Council

at this time, there was a motion by

Albrecht to adjourn the Council

Meeting. Second by LaRocque, all

voting yes, motion carried. Meeting

adjourned at 9:56p.m.

Susan Steinke, Mayor

ATTEST: Jennifer Stewart, City Au-

ditor

APPROVED: January 4, 2021

(January 9, 2021)

____________________

SPECIAL RUGBY CITY COUNCIL

MEETING MINUTES

MONDAY, DECEMBER 14, 2020

6:30PM

COUNCIL CHAMBERS AND BY

GOTOMEETING

Council Members present: Albrecht,

Lunde, Kraft, Bednarz, Berg, and

Trottier. Also present were Mayor

Steinke, Jim Olson, AE2S, and City

Auditor Stewart. Absent were Lon-

gie, LaRocque and Attorney Hartl.

Steinke called the meeting to order

at 6:30 pm.

Council members recited the Pledge

of Allegiance.

Roll call was taken by Steinke.

Steinke reminded the council that

this was a special meeting and the

ball diamonds drain tile project was

the topic of the meeting.

Bednarz explained that he and

Steve Jacobson, B & J Excavating,

had looked at the ball diamond

grounds this past Saturday. With

the current weather they were hope-

ful that Jacobson could possibly do

work on the diamonds this fall yet.

Jacobson explained that he has a

soil conditioner that attaches to a

skid steer, which will windrow the

soil and grass. These windrows

would be on top of the ground above

the drain tile. In the spring this will

settle and more dirt may be neces-

sary to level some of the settling that

will occur where the tile was in-

stalled. After that grass seed could

be broadcast. The hope is to save

the recreation program for next year.

Jacobson recommended in the fu-

ture taking one diamond a year and

completely leveling it and seeding

new grass to improve the diamonds.

Completing one diamond a year

would ensure that the program could

continue each year. However for the

time being, just seed grass where

there isn’t any, where the drain tile

has been installed, to maintain the

current condition of the grounds.

Kraft explained that the expectations

of the current program vary greatly

from one council member to anoth-

er. Bednarz expressed concern that

Austin Harles will not return in the

spring to finish reconditioning the

grounds, prior to the recreation pro-

gram start.

Steinke clarified that the expectation

to Mr. Jacobson this winter would be

to scrap more dirt off the grass and

windrow it over the installed tile. In

the spring then level where the

ground has settled and then seed

grass.

Jacobson explained that broadcast

seeding could be done or hydro

seeding. However, the cost to hydro

seed would be much more than

broadcasting seed. Jacobson ex-

plained that he isn’t even sure that

he wants to put his name on this

project.

Jim Olson, AE2S, explained he is in

favor of having B & J Excavating lev-

el the ground. Olson questioned if

any seeding had been done today.

Austin Harles, MBF Drain Tile who

attended the meeting by phone, ex-

plained he seeded fields one and

three today, until he ran out of seed.

He claimed that this is an initial

seeding and that he would have to

reseed portions in the spring. He is

waiting on a Dingo to finish the work.

Olson was not in favor of Harles

continuing to work this fall/winter.

Harles agreed with Olson. Olson

recommended that Harles stop

working, immediately. Harles ex-

plained he has all the equipment to

fix the fence, so he wanted to know

if he should proceed with that. Ol-

son explained that would be the

council’s decision; however Olson

recommended the city have Dakota

Fence repair the fence per their

quote.

Steinke confirmed with Harles if he

has completed grass seeding on

fields one and three. He repeated

that he had seeded those two fields.

Bednarz explained that the estimate

from Dakota Fence to repair the

fence was $4,500. Bednarz had

also received an estimate from

Dakota Fence to repair the entire

damaged fence at the ball dia-

monds, which was not due to

Harles. This estimate was $18,225,

which included the $4,500.

Kraft questioned what a cost per

hour would be for Jacobson to win-

drow the soil and grass. Jacobson

explained it is $135 per hour.

Jacobson indicated he would have

to try the soil conditioner and see if it

would work. He would know in a

short time if it will work or not.

Steinke recommended that the

council give Jacobson a chance to

work on fields two and four to see if

the soil conditioner will work. There

was a motion by Kraft to allow B & J

Excavating to windrow the soil and

grass on diamond two and four and

if it is working move on to the other

diamonds. Second by Bednarz, roll

call vote, all voting yes, motion car-

ried.

The council discussed the repair of

the chain link fence at the ball dia-

monds. Kraft feels that if the city is

going to deduct $4,500, for fence

repairs, from the payments to Austin

Harles, he should be given the op-

portunity to repair the fence. Bed-

narz has spoken to two of the former

coaches and they agreed that the

fence was not in the shape it

currently is in when the season end-

ed this past summer. Kraft reviewed

that Harles is acknowledging that he

has damaged the city fences at the

ball diamonds in multiple places.

Kraft also explained that the gates

on diamond one have been falling

apart for years.

Trottier questioned who determines

the acceptability of the work to repair

the fences? Kraft believes that the

Recreation Committee could deter-

mine that. Harles offered to repair

the gates for the city.

There was a motion by Kraft to allow

Austin Harles to repair the fence and

fix the gates as well as one post,

which requires concrete, which may

need to wait until spring. Second by

Berg, majority voting for the motion,

motion carried.

Lunde recommended that Harles

stop this fall/winter and not do any

work until spring. Motion by Al-

brecht that Harles stop dirt work and

grass seeding work on the ball dia-

monds this fall/winter. Bednarz

second the motion, majority voting

yes, motion carried.

Trottier explained that there is no

consistency and no plan that the

council is giving it their best guess.

Trottier explained he is opposed to

continuing with this project until

something is in writing.

Steinke explained that in an attempt

to save next summer’s recreation

programs, the council may be able

to do that with the assistance of B &

J Excavating. Berg explained the

willingness of Steve Jacobson to

help out and attempt to make the

best of the fields. Berg feels that get-

ting done whatever can be this

fall/winter will help make the possi-

bility of a program in the spring.

Bednarz explained that he was

disappointed that the sod was cut

and rolled up, and then allowed to

die. Harles explained that pea rock

was in the estimate, not 3/4 rocks.

Albrecht expressed her concerns

with the progress of the project

when the weather was nice and

nothing was being completed.

There being no further business to

transact or come before the Council

at this time, there was a motion by

Albrecht to adjourn the Council

Meeting. Second by Trottier all vot-

ing yes, motion carried. Meeting ad-

journed at 7:24 p.m.

Susan Steinke, Mayor

ATTEST: Jennifer Stewart, City Au-

ditor

APPROVED: January 4, 2021

(January 9, 2021)

SPECIAL RUGBY CITY COUNCIL

MEETING MINUTES

WEDNESDAY, DECEMBER 23,

2020- 12:00PM

COUNCIL CHAMBERS AND BY

GOTOMEETING

Council Members present in Council

Chambers: Lunde, Bednarz,

LaRocque and Trottier. Council

Member present by GOTOMEET-

ING: Berg, Longie and Kraft. Also

present were Mayor Steinke, Jim Ol-

son, AE2S and City Auditor Stewart.

Absent were Albrecht and Attorney

Hartl.

Steinke called the meeting to order

at 12:00 pm.

Council members recited the Pledge

of Allegiance.

Roll call was taken by Steinke.

The Recreation Manager wage was

discussed by the Council. Bednarz

explained that Jamie Wald, Recrea-

tion Manager, had submitted her

hours for 2020. The Recreation

Committee and Finance Committee

both recommended $7,650 be paid

to Wald for 2020. Berg questioned

why the Babe Ruth hours would be

allowed when the prior months were

based on salary. Steinke clarified

for Berg, that the 2020 wage request

is based on hours, not salary. Berg

and Longie both questioned the Oc-

tober, November & December wage

of $300 per each month in regards

to the drain tile. Longie questioned

why Wald would have involvement

with the Drain Tile Project. Steinke

clarified that Wald is the Recreation

Manager and should be involved

with the project.

Bednarz believes that there has

been a lot going on with the Drain

Tile Project and feels that the $300

per month for Oct/Nov/Dec is rea-

sonable. Trottier questioned if there

should be more documentation, as

to the hours worked, for the

Oct/Nov/Dec period. LaRocque

suggested 10 hours per month, for

Oct/Nov/Dec would be more justifi-

able.

Berg questioned why the council is

negotiating wages at the end of the

year when the city has offered her

an hourly wage. Steinke reminded

the Council that although this is true,

Wald had also explained to the Re-

creation Committee the number of

times she would be punching in and

out each day. The committee had

agreed that it would be difficult to

track individual punches in and out

with the duties that Wald had.

There was a motion by LaRocque to

pay Jamie Wald, $7,200, for 2020.

Second by Bednarz. Roll call vote,

LaRocque-yes, Bednarz-yes, Lunde-

yes, Trottier-yes, Berg-no, Longie-

no, motion carried.

Steinke clarified that the 2021 Re-

creation Manager wage/salary will

be reviewed by Finance Committee

in January.

Berg updated the Council as to the

work B & J Excavating has done on

the ball diamonds with their soil con-

ditioner. Berg explained that in the

spring the rocks left on the field will

need to be hand raked to be re-

moved.

12:14pm Kraft joined the meeting.

Steinke requested a motion to pay B

& J Excavating for conditioning all

four ball diamonds. There was a

motion by Bednarz to pay B & J Ex-

cavating for conditioning all four ball

diamonds. LaRocque questioned

where the invoice was. Stewart ex-

plained that an invoice has not been

received to date. Kraft explained

that the work that B & J Excavating

has done is for the entire ball dia-

mond grounds, not just the dia-

monds. LaRocque seconded the

motion. The council discussed that

the motion may be premature,

without an invoice. While all of the

council agrees the work that B & J

Excavating has done to the ball dia-

monds is first-rate. Steinke called

for a roll call vote, clarifying that if

the council wished to pay B & J Ex-

cavating, without a submitted invoice

they would vote yes, and no if they

wished to not pay without an invoice.

All council members voted no, mo-

tion failed. The city will pay B & J

Excavating for the work done at the

ball diamonds after submission of an

invoice.

Steinke called the council’s attention

to two maps, supplied by Jim Olson,

AE2S, regarding the survey of the

drain tile installed at the ball dia-

monds. The survey concluded that

13,891 lineal feet of tile had been in-

stalled. This is substantially less

than the footage listed on the invoice

from MBF Drain Tile Systems LLC,

which the November 14, 2020 in-

voice states that 17,115 lineal feet of

drain tile had been installed.

Steinke reminded the council that

the matter of paying MBF Drain Tile

Systems would be addressed at the

January council meeting.

The council reviewed an estimate for

an 84″ angle broom for the Bobcat in

the amount of $4,710. This would

be used for the removal of snow

from sidewalks that the city main-

tains along Hwy 3 and other areas of

town. There was a motion by Trottier

to accept the estimate for the 84” an-

gle broom for the Bobcat. Second

by Bednarz, roll call vote, all voting

yes, motion carried.

Bednarz explained that the Street

and Sewer Department is looking to

install an overhead garage door on

the north side of the city shop. This

will allow them to more easily park

their dump trucks in the shop,

without having to maneuver other

pieces of equipment in and out.

There was a motion by LaRocque to

install the overhead garage door and

accept the estimate from Rugby

Lumber in the amount of $7,638.00.

Second by Trottier, roll call vote, all

voting yes, motion carried.

Steinke explained that in the 2020

Budget extra funds were budgeted

to pay down the Raw Water Line

Loan. The amount left in the 2020

Budget for this is $39,063. Stewart

gave the history of the loan and the

intentions of the council at the time

for early payoff, to save interest on

the 20 year loan. There was a mo-

tion by Kraft to approve the addition-

al payment of $39,063 to the Raw

Water Line Loan. Second by Trot-

tier, roll call vote, all voting yes, mo-

tion carried.

Year-end budget amendments and

transfers were presented and re-

viewed by the council. There was a

motion by Trottier to approve the

year-end budget amendments and

transfers. Second by Lunde, roll call

vote, all voting yes, motion carried.

The 2021 Alcoholic Beverage

Renewal list was reviewed by the

council. Attorney Hartl has reviewed

each application. There was a mo-

tion by LaRocque to approve the

2021 Alcoholic Beverage Renewals.

Second by Trottier. Longie pointed

out that Hangovers Bottle Shop is

applying for a Class C Liquor/Beer

and Wine licenses. Steinke ex-

plained that the owner has reached

out to her inquiring how she would

be able to serve special drinks or

tastings; she would need to have a

Class C license. Steinke called for a

vote, all voting yes, motion carried.

The council reviewed the USDA

Rural Development Correspondence

awarding $22,500 to the City of Rug-

by for a Preliminary Engineering Re-

port. This will be used to design

proposed water and sewer system

improvements. There was a motion

by Trottier to accept the USDA Rural

Development Grant in the amount of

$22,500. Second by LaRocque, roll

call vote, all voting yes, motion car-

ried.

There being no further business to

transact or come before the Council

at this time, there was a motion by

LaRocque to adjourn the Council

Meeting. Second by Trottier all vot-

ing yes, motion carried. Meeting ad-

journed at 12:40p.m.

Susan Steinke, Mayor

ATTEST: Jennifer Stewart, City Au-

ditor

APPROVED: January 4, 2021

(January 9, 2021)